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Steve,<br>
<br>
I'm not sure of the capabilities of the meeting room we use, but I
expect there is a way to connect the room display to the speaker's
video output directly via something like HDMI. Basically what a
speaker would do if they were not broadcasting over Zoom. They
would still connect to the Zoom meeting and share their video
through Zoom for the online participants, but that way, the room
would see the live presentation without any delay.<br>
<br>
I'll check with my former colleagues because this scenario was very
common (live presenter in the room with participants joining a Zoom
meeting) and we never had to deal with delayed presentation
materials. Note, I believe the bigger rooms had two monitors. One
showed the presentation (output of the presenter's laptop) and the
other was the Zoom meeting from the room so you could see the online
participants as well as the in-room camera feed.<br>
<br>
An additional benefit to doing this is that people in the meeting
room can view the presentation without the speaker's picture or
other persistent Zoom messages obscuring parts of the presentation.<br>
<br>
-- Seth<br>
<br>
<br>
<div class="moz-cite-prefix">On 12/12/24 9:01 AM, Harry Forsdick via
LCTG wrote:<br>
</div>
<blockquote type="cite"
cite="mid:CABKvzKr-PR1_T5bjKMtAVZUB=GLR9ETGmOXLaTCXu2v4T5bq-Q@mail.gmail.com">
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<div dir="auto">Bob,</div>
<div dir="auto"><br>
</div>
<div dir="auto">Good point about what you see in the meeting room
regarding what sounds you hear from local speakers and what you
see on the screen of their videos. That is a fundamental
problem that cannot be solved. But the solution is for the
people intge meeting room to look atctge actual person
speaking. People in remote locations will not experience this
problem.</div>
<div dir="auto"><br>
</div>
<div dir="auto">I'd like to encourage members of the group to
attend as many meetings as possible in the meeting room because
there are a lot of good conversations that happen before and
after the meetings. One of the tragedies of COVID has been the
destruction of social groups, and I believe that has happened to
our group. Being present in the room when possible helps
re-establish these bonds.</div>
<div dir="auto"><br>
</div>
<div dir="auto">I also think the lunches also help.</div>
<div dir="auto"><br>
</div>
<div dir="auto">I wonder if we should start up a new activity of
visiting interesting STEM places. We live in a special place
(Boston) and I think we should take advantage of it.</div>
<div dir="auto"><br>
</div>
<div dir="auto">More later.</div>
<div dir="auto"><br>
</div>
<div dir="auto">— Harry</div>
<div><br>
<div class="gmail_quote gmail_quote_container">
<div dir="ltr" class="gmail_attr">On Thu, Dec 12, 2024 at
7:52 AM Robert Primak <<a
href="mailto:bobprimak@yahoo.com" moz-do-not-send="true"
class="moz-txt-link-freetext">bobprimak@yahoo.com</a>>
wrote:<br>
</div>
<blockquote class="gmail_quote"
style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div>
<div
style="font-family:Helvetica Neue,Helvetica,Arial,sans-serif;font-size:13px">
<div dir="ltr"><font size="3">From the live room at the
LCC I did notice that when we saw on the screen our
speaker, her voice and video were very much out of
sync. That is a Zoom artifact. </font></div>
<div dir="ltr"><font size="3"><br>
</font></div>
<div dir="ltr"><font size="3">I have started attending
in person when there is a live speaker, but will
probably not attend live for all-video meetings. </font></div>
<div dir="ltr"><font size="3"><br>
</font></div>
<div dir="ltr"><font size="3">We need to boost our in
person audience numbers. This influences which
speakers we can get, and makes for a much better
presentation and question and answer dynamic. </font></div>
<div dir="ltr"><font size="3"><br>
</font></div>
<div dir="ltr"><font size="3">But if you are sick, by
all means STAY HOME. </font></div>
<div dir="ltr"><font size="3"><br>
</font></div>
<div dir="ltr"><font size="3">-- Bob Primak </font></div>
<div dir="ltr" style="font-size:13px"><br>
</div>
<div style="font-size:13px"><br>
</div>
</div>
<div id="m_4119025024100710605yahoo_quoted_4702216588"> </div>
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<div id="m_4119025024100710605yahoo_quoted_4702216588">
<div
style="font-family:'Helvetica Neue',Helvetica,Arial,sans-serif;font-size:13px;color:#26282a">
<div> On Wednesday, December 11, 2024 at 06:16:28 PM
EST, Harry Forsdick via LCTG <<a
href="mailto:lctg@lists.toku.us" target="_blank"
moz-do-not-send="true"
class="moz-txt-link-freetext">lctg@lists.toku.us</a>>
wrote: </div>
<div><br>
</div>
<div><br>
</div>
</div>
</div>
</div>
<div>
<div id="m_4119025024100710605yahoo_quoted_4702216588">
<div
style="font-family:'Helvetica Neue',Helvetica,Arial,sans-serif;font-size:13px;color:#26282a">
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<div
style="font-family:verdana,sans-serif;font-size:large;color:#0b5394">Steve,</div>
<div
style="font-family:verdana,sans-serif;font-size:large;color:#0b5394"><br
clear="none">
</div>
<div
style="font-family:verdana,sans-serif;font-size:large;color:#0b5394">I
have some thoughts about the ability of
non-technical people to start up Hybrid
Meetings. Another way of saying that is we
can make starting a Hybrid Meeting just like
turning on the lights. (Of course, note
that it is not so easy to turn on the lights
in LexCC Room 237 because of the fancy
dimming panel at the front of the room :-)</div>
<div
style="font-family:verdana,sans-serif;font-size:large;color:#0b5394"><br
clear="none">
</div>
<div
style="font-family:verdana,sans-serif;font-size:large;color:#0b5394">Now
that the equipment is permanently installed
in the meeting room, the set of things that
must be done to get a meeting started has
been reduced significantly.</div>
<div
style="font-family:verdana,sans-serif;font-size:large;color:#0b5394"><br
clear="none">
</div>
<div
style="font-family:verdana,sans-serif;font-size:large;color:#0b5394">I
think we can work towards a system which
does not need to have a trained <b>Meeting
Room Director </b>(e.g., Peter or me) or
a <b>Zoom Conference Director </b>(such as
you and Barry have served LCTG so admirably
over the past many years). We are getting
very close so that <b>anybody</b> (i.e.,
not just Peter or me) in the meeting room
can start the conference by reading a 2 or 3
set cheat sheet posted on the wall next to
the touch panels at the front of the room.</div>
<div
style="font-family:verdana,sans-serif;font-size:large;color:#0b5394"><br
clear="none">
</div>
<div
style="font-family:verdana,sans-serif;font-size:large;color:#0b5394">Similarly
I think we need to move so that we do not
need a Zoom Conference director, the
function you and Barry have been performing
knowing a lot of very technical knowledge
about Zoom. This will require a second
cheat sheet with both instructions for the
Presenter on how to:</div>
<div
style="font-family:verdana,sans-serif;font-size:large">
<ol style="color:rgb(11,83,148)">
<li>Turn off any audio input or output on
their laptop</li>
<li>Connect to the LexCC wifi</li>
<li>Login to our meeting on Zoom</li>
<li>Use the share screen Zoom command to
show their presentation</li>
</ol>
<div><font color="#0b5394">I realize because
we are all humans with different
talents, this may seem like a difficult
task. But, I think with a suitable set
of defaults based on our experience, we
can come up with a Hybrid Meeting Room
schema for the Zoom Conferencing
software. We don't have to do this.
It's just that if we want to release you
and Barry from being in the position of
always having to be available for our
meetings to run successfully, we may
need to limit ourselves to a set of
default configurations for the Zoom
Conferencing software.</font></div>
</div>
<div
style="font-family:verdana,sans-serif;font-size:large"><font
color="#0b5394"><br clear="none">
</font></div>
<font face="verdana, sans-serif" size="4"
color="#0b5394">Tim Goncalves and Vince
LeRow<span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">,</span>
the two guys <span
style="font-family:verdana,sans-serif;font-size:large">from the Town's
IT Department who</span> have done all of
the work so far<span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">,</span><span
style="font-family:verdana,sans-serif;font-size:large"> </span>have
initially focused on getting the standard
schema for configuring the installed
hardware in LexCC Room 237<span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">
to work for three different meeting types
for which there are buttons on the top
touch panel. Pushing one of those buttons
installs scheme of software and hardware
settings for each of three type of room
usage:</span></font>
<div>
<ol>
<li><font color="#0b5394"
face="verdana, sans-serif" size="4"><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">Hybrid
Meeting</span><br clear="none">
</font></li>
<li><font color="#0b5394"
face="verdana, sans-serif" size="4"><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">The
second type that I don't remember</span></font></li>
<li><font color="#0b5394"
face="verdana, sans-serif" size="4"><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">The
third type that I don't remember</span></font></li>
</ol>
<div><font face="verdana, sans-serif"
size="4" color="#0b5394"><br
clear="none">
</font></div>
<div><font color="#0b5394"><span
style="font-size:large;font-family:verdana,sans-serif">Your and my
comments about tweeks to the Hybrid
Meeting configuration are quite
consistent on:</span></font></div>
<div
style="font-family:verdana,sans-serif;font-size:large;color:#0b5394">
<ul>
<li>Locating the Presenter is currently
distracting and every other time is
incorrect. Currently it seems to get
in a mode where it properly locates
the speaker and then shortly
thereafter locates the speaker again,
this time below the speaker's head.
Rinse and Repeat.<br clear="none">
<br clear="none">
</li>
<li>It would be better if we had two
streams coming out of LexCC Room 237:</li>
<ol>
<li>Fixed zoom to the area in the
front of the room where the speaker
may move</li>
<li>Zooming from the front of the room
(either left or right side camera)
to anyone in the audience who asks a
question (i.e., speaks).<br
clear="none">
<br clear="none">
</li>
</ol>
<li>In addition the Presenter would use
their laptop to join the conference as
a normal participant -- but with their
sound input and output turned off.
The only purpose of the Presenter's
laptop is to show the presentation.
Note that I am also saying that the
video of the Presenter must be picked
up by the equipment
permanently installed in the room.
The consequence of using the video of
the Presenter's laptop is that the
voice and video will not be in sync --
which will drive people crazy.</li>
</ul>
<div><br clear="none">
</div>
<div>That's enough for now -- it's dinner
time...</div>
<div><br clear="none">
</div>
<div>Regards,</div>
<div><br clear="none">
</div>
<div>-- Harry</div>
</div>
<div
style="font-family:verdana,sans-serif;font-size:large;color:#0b5394"><br
clear="none">
</div>
</div>
</div>
<br clear="none">
<div
id="m_4119025024100710605yiv0398090518yqt75295">
<div>
<div dir="ltr">On Wed, Dec 11, 2024 at
5:11 PM Steve Isenberg <<a
rel="nofollow noopener noreferrer"
shape="rect"
href="mailto:smisenberg@gmail.com"
target="_blank" moz-do-not-send="true"
class="moz-txt-link-freetext">smisenberg@gmail.com</a>>
wrote:<br clear="none">
</div>
<blockquote
style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div>Some of my thoughts. </div>
<div><br clear="none">
</div>
<div>Given that we were using the
microphone in the room, that means that
the room camera composite will be chosen
by zoom. This is usually not what we
want because we’d much rather have the
speaker appear. So today we asked our
speaker to turn on her laptop camera,
and I spotlighted it. As a result, we
were seeing her face as she was giving
the presentation.</div>
<div>So anyone who is in the role of host
and controlling what is recorded, needs
to know that they need to spotlight the
person or persons who are speaking and
of course, remove someone from the
spotlight after they are done talking or
asking their questions. </div>
<div>This is similar to the way a
technical Director handles recording a
TV show, as he or she is busy selecting
the active camera or cameras during a
commercial video production.</div>
<div><br clear="none">
</div>
<div>The composite camera coming from the
room. It shows a composite of: audience
left, audience right, and speaker. This
has limited use and is not producing a
result that is of the quality that at
least I would like. </div>
<div>This is in part because the images
are very small, as there are three
images that make up the video. </div>
<div>It is also because the image that is
supposedly of the person speaking,
shifts, moves, zooms in and out, at
apparently random times. It sometimes
shows the speaker, sometimes shows the
speaker and half the audience, and other
times shows the feet of the speaker and
the audience without showing the
speaker’s face. This seems to change at
random times during the presentation. It
is frustrating if all you want to do is
watch the face of the speaker
presenting. </div>
<div><br clear="none">
</div>
<div>I’m currently producing the video
from today’s presentation and the
speaker is not always spotlighted so you
can see several times during the video
what the cameras look like coming from
the room and I suspect you’ll see what I
mean.</div>
<div><br clear="none">
</div>
<div>WIBNIF. It would be nice if the
camera aimed at the speaker stayed aimed
at the speaker, all the speaker, and
only the speaker, during the course of
her presentation.</div>
<div>WIBNIF It would be nice if there were
two feeds coming from the LCC room. One
being the speaker and only the speaker;
and the other being a composite of the
two cameras facing the audience in the
room.</div>
<div><br clear="none">
</div>
<div>Maybe; the feed coming from the LCC
room be only a composite of the two
cameras facing the audience. And have
the speaker use her camera on her
laptop.</div>
<div>Then, during the program the host
could Spotlight the speaker; and when
others speak, including those in the
audience, the host could add a spotlight
(on the other person speaking) or (the
feed of the audience when someone from
the audience was asking a question or
making a comment) in addition to the
spotlight on the speaker’s computer’s
camera video. The two would show up side
by side in the recording, and life would
be good. </div>
<div><br clear="none">
</div>
<div>Please pardon my rambling and I hope
that this will end up helping.</div>
<div>-steve </div>
<div><br clear="none">
</div>
<div><br clear="none">
<div>
<div dir="ltr">On Wed, Dec 11, 2024 at
11:55 AM Harry Forsdick via LCTG
<<a
rel="nofollow noopener noreferrer"
shape="rect"
href="mailto:lctg@lists.toku.us"
target="_blank"
moz-do-not-send="true"
class="moz-txt-link-freetext">lctg@lists.toku.us</a>>
wrote:<br clear="none">
</div>
<blockquote
style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div dir="ltr">
<div><font color="#0b5394"
face="verdana, sans-serif"
size="4"><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">I
am writing down my
impressions about today's
meeting from the perspective
of a remote user being
involved in a meeting.</span></font></div>
<div><font color="#0b5394"
face="verdana, sans-serif"
size="4"><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)"><br
clear="none">
</span></font></div>
<div><font color="#0b5394"
face="verdana, sans-serif"
size="4"><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">I
encourage others who were
remote today to respond to
these suggestions with your
own impressions: feel free
to add to or negate what I
am saying below.</span></font></div>
<div><font color="#0b5394"
face="verdana, sans-serif"
size="4"><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)"><br
clear="none">
</span></font></div>
<div><font color="#0b5394"
face="verdana, sans-serif"
size="4"><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">--
Harry</span></font></div>
<div><font color="#0b5394"
face="verdana, sans-serif"
size="4"><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)"><br
clear="none">
</span></font></div>
<div><font color="#0b5394"
face="verdana, sans-serif"
size="4"><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">Here
are some reactions to the
meeting today. I am writing
these in order of
observation. Some of the
early comments are corrected
or improved by the later
comments.</span><br
clear="none">
</font>
<ol>
<li><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">Initial
setup in room 237 is good:
there are only a couple of
schemes of use (x?, y? and
Hybrid -- which is what
we want to use), and that
is good. The improvements
recommended here are
intended to be to
the small number of setups
-- and in fact only got
the Hybrid scheme because
that is the only one I
have any experience with<br
clear="none">
<br clear="none">
</span></li>
<li><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">Sound
from Presenter and
Audience is muffled. More
for the Audience.
Possible improvement for
Presenter is a microphone
at front to be closer --
or a lavalier mic to be
fed through a mixer to
make it part of the one
audio stream coming out of
the room and thus able to
take advantage of the Zoom
echo cancellation.<br
clear="none">
</span><br clear="all">
</li>
<li><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">Zooming on
the Presenter is
ineffective because it
zooms too much, missing
the head of the
presenter. Her own webcam
is much better. Following
the presenter around the
room is not needed.<br
clear="none">
<br clear="none">
</span></li>
<li><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">There
might be better use of the
cameras to not have them
zoom, but rather focus on
particular parts of the
room: </span></li>
<ol>
<li><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">Aimed
at the front where the
presenter will be
(performed by the camera
at the rear of the room)</span></li>
<li><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">Aimed
at the front half of
the audience (performed
by, say, the front left
camera)</span></li>
<li><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">Aimed
at the back half of the
audience (performed by,
say, the front right
camera)<br clear="none">
<br clear="none">
</span></li>
</ol>
<li><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">There
is no need for the meeting
room Zoom display to have
one participant shown in
the upper right corner
because that has nothing
to do with who is
speaking. It looks like
the first participant in
the conference is chosen
arbitrarily to be in this
spot. It doesn't serve
any purpose in the meeting
room.<br clear="none">
</span><br clear="none">
</li>
<li><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">Cross
talking in the meeting
room is really
annoying because the
audio of coming out of the
room is already very
difficult to listen to.<br
clear="none">
<br clear="none">
</span></li>
<li><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">12
people in the meeting room
audience, 10 in the remote
audience.<br clear="none">
<br clear="none">
</span></li>
<li><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">This
new system, which cost a
LOT of money, is better in
some ways than our ($800)
homebrew system (ease of
setup so that anybody can
run this system and it is
permanently installed.
This is huge. It means
that anybody in the group
can control the meeting,
not just a couple of
people.<br clear="none">
<br clear="none">
</span></li>
<li><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">When
the meeting room audience
asked a question, the
zoomable camera tried to
find the person, but the
camera only localized the
back of the head of the
speaker. This is pretty
disappointing. That is
why I suggest a
reallocation of the roles
of the cameras.<br
clear="none">
<br clear="none">
</span></li>
<li><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">Even
with all of my complaints
about audio and zooming
video, the combination of
all the features, warts
and all, is better than
we've had before --
largely because it could
be so easy to start the
hybrid meeting,<br
clear="none">
<br clear="none">
</span></li>
<li><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">Remote
attendees' voices are
still excellent --
illustrating how bad
the sound is from the
meeting room.<br
clear="none">
<br clear="none">
</span></li>
<li><span
style="font-family:verdana,sans-serif;font-size:large;color:rgb(11,83,148)">I
think it would be better
to make the rear camera
fixed non zooming so that
there is one camera that
can see all of the
audience, even if it isn't
their face. Let the
presenter's image come
from their laptop. Devote
one of the left and right
cameras to the noise
source, and leave out the
third camera because it
takes up too much space in
the Hollywood squares
grid. <b>It would be
really good to have two
or three streams coming
out of the meeting room
so that each of the room
cameras could occupy the
full area of a video
stream.</b></span></li>
</ol>
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</div>
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<pre wrap="" class="moz-quote-pre">===============================================
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