[Lex Computer & Tech Group/LCTG] Special Meeting Computer and Technology Group

Fri Jul 9 08:21:02 PDT 2021

Hi, I'm mainly a passive reader of this mailing list and have only attended
a couple of the online sessions, but I have a bit of background setting up
online and hybrid meeting sessions. Is anyone interested in a list of items
that could be used?

-Rich

On Thu, Jul 8, 2021 at 5:17 PM Harry Forsdick <forsdick at gmail.com> wrote:

> Peter,
>
> I have looked and been unsuccessful so far.  But I will continue, hoping
> to uncover something in one of the many places I have stashed stuff in the
> last 5 years...
>
> -- Harry
>
>
>
> Harry Forsdick <http://www.forsdick.com/resume/>
> Lexington Photo Scanning <http://lexingtonphotoscan.com/>
> Town Meeting Member Precinct 7 <http://lexingtontmma.org/>
> harry at forsdick.com
> www.forsdick.com
>   46 Burlington St.
> Lexington, MA 02420 <https://goo.gl/xZXT2F>
> (781) 799-6002 (mobile) <callto:17817996002>
> meet.jit.si/HarryForsdick (video)
> Click <http://forsdick.weebly.com/home/my-websites> to see my other
> websites
>
>
>
> On Tue, Jul 6, 2021 at 7:47 PM <palbin24 at yahoo.com> wrote:
>
>> Harry,
>> Do you have the original proposals? That certainly would be a good place
>> to start if we choose to go down that road.
>>
>> One caveat is that with a “multi-media” meeting someone needs to play
>> “director” so that that the focus of the camera for the video is on the
>> person speaking.
>>
>> Thinking back, could the LexMedia camera be “plugged into “ a video feed?
>> Just a thought, not jumping to solution!
>>
>> Peter
>>
>> On Jul 6, 2021, at 7:24 PM, john rudy <jjrudy1 at comcast.net> wrote:
>>
>> 
>>
>> I agree
>>
>>
>>
>> John Rudy
>>
>> 781-861-0402
>>
>> 781-718-8334 (cell)
>>
>> John.rudy at alum.mit.edu
>>
>>
>>
>> 13 Hawthorne Lane
>>
>> Bedford, MA  01730-1047
>>
>>
>>
>> *From:* George Gamota <ggamota at stma-llc.com>
>> *Sent:* Tuesday, July 6, 2021 6:29 PM
>> *To:* 'Harry Forsdick' <harry at forsdick.com>; 'john rudy' <
>> jjrudy1 at comcast.net>
>> *Cc:* 'Lex Computer Group' <LCTG at lists.toku.us>
>> *Subject:* RE: [Lex Computer & Tech Group/LCTG] Special Meeting Computer
>> and Technology Group
>>
>>
>>
>> I agree with Harry, and this is a perfect time to ask the Town/CC for
>> money once we have a proposal.
>>
>> One of the by-products of the meeting on the 14th is to start drafting a
>> proposal.
>>
>> George.
>>
>>
>>
>> *From:* LCTG <lctg-bounces+ggamota=stma-llc.com at lists.toku.us> *On
>> Behalf Of *Harry Forsdick
>> *Sent:* Tuesday, July 6, 2021 6:06 PM
>> *To:* john rudy <jjrudy1 at comcast.net>
>> *Cc:* Lex Computer Group <LCTG at lists.toku.us>
>> *Subject:* Re: [Lex Computer & Tech Group/LCTG] Special Meeting Computer
>> and Technology Group
>>
>>
>>
>> John, et. al.,
>>
>>
>>
>> I don't think we should hesitate to ask the Town to pay for this.
>>
>>
>>
>> Having seen how the Town insists that the installation will be done
>> either by the staff electricians of the Facilities Department or an outside
>> contractor who is a "professional" in this area, I know it won't be you or
>> me with our wire cutters, and it will cost a lot more than we think
>> it should.  In addition, in order to make both the audio and video
>> equipment be fixed assets that are always available, it will require one or
>> more dedicated PCs to host the cameras and microphones as Zoom
>> "participants".  I think we can craft the use of software (primarily Zoom)
>> to host each of the cameras and microphones without having to write any
>> software -- and that is the most valuable thing we can do in the
>> implementation of this project.
>>
>>
>>
>> I came to these conclusions when I observed the high-level design,
>> implementation and deployoment of the technology for the Community Center
>> in 2017.
>>
>>
>>
>> -- Harry
>>
>>
>>
>>
>>
>> Harry Forsdick
>> Lexington Photo Scanning
>> Town Meeting Member Precinct 7
>> harry at forsdick.com
>>
>>
>>
>> 46 Burlington St., Lexington, MA 02420
>> (781) 799-6002 (mobile)
>> www.forsdick.com
>> click to see my other websites
>>
>>
>>
>>
>>
>> On Tue, Jul 6, 2021 at 5:30 PM john rudy <jjrudy1 at comcast.net> wrote:
>>
>> A separate issue is how one pays for this.  Let’s say we come up with a
>> $1000 solution.  We have some data which I do not recall but let’s assume
>> we have 40 active members.  Unless the CC contributes, we then ask for $40
>> per member and see what happens.  If one calculates the savings of 1 hour
>> of driving (expenses plus wasted time) anyone should be able to justify
>> it.  Thanks for what you did
>>
>> John
>>
>>
>>
>> John Rudy
>>
>> 781-861-0402
>>
>> 781-718-8334 (cell)
>>
>> John.rudy at alum.mit.edu
>>
>>
>>
>> 13 Hawthorne Lane
>>
>> Bedford, MA  01730-1047
>>
>>
>>
>> *From:* Harry Forsdick <forsdick at gmail.com>
>> *Sent:* Tuesday, July 6, 2021 5:17 PM
>> *To:* john rudy <jjrudy1 at comcast.net>
>> *Cc:* Lex Computer Group <LCTG at lists.toku.us>
>> *Subject:* Re: [Lex Computer & Tech Group/LCTG] Special Meeting Computer
>> and Technology Group
>>
>>
>>
>> John,
>>
>>
>>
>> Thanks for setting up the meeting at 9 am on July 14 to discuss Hybrid
>> Meetings.
>>
>>
>>
>> Unfortunately, I will be away in the Berkshires on July 14 so I won't be
>> able to participate.  In the past several days, I have done some research
>> on the Internet looking for various suggested solutions to the issue of
>> Hybrid Meetings -- everybody is thinking about this subject these days.
>>
>>
>>
>> I have written down my contributions to a discussion about this topic.
>> This might serve as a good starting point for a discussion:
>>
>>    -
>>    https://docs.google.com/document/d/1rnwFZEExlY4cubzU30vhTK2J1znWT1FRKIFcwcNlOZg/edit?usp=sharing
>>
>> I have shared this in a way that everybody who receives this message has
>> permission to leave comments on what I have written.
>>
>>
>>
>> If there is one main idea I have, it is, keep this *as simple as we can
>> get away with*.  As you well know, it's possible to go way overboard
>> with a group design session, and this is a mistake.  In general, my rule
>> when doing such things is to start low and make improvements based on
>> actual experience, not imagined need, as we go along.
>>
>>
>>
>> As for additional hardware, we will clearly need additional microphones
>> and cameras.  As I've mentioned, between 2014 and 2017 I was involved (as
>> was George Gamota) in the high-level design of the A/V equipment used
>> throughout the Community Center.  Included in this design were ideas and
>> plans for having a video conferencing capability permanently installed in
>> each of the rooms where meetings might be held.  This plan was a little too
>> far out for the higher-ups and was politely ignored.  But if we had
>> installed the fixed microphones and cameras, we wouldn't be having to do
>> this now.  So be it:  there was nothing like a global pandemic to motivate
>> the idea in peoples' minds.
>>
>>
>>
>> Four years later, now that we all seem to be comfortable with the
>> beneficial aspects of cameras and microphones picking up the content of our
>> meetings, the suggestion that we have cameras and microphones permanently
>> installed in the conference room still stands.
>>
>>
>>
>> I think that is all I have for now.
>>
>>
>>
>> Regards,
>>
>>
>>
>> -- Harry
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> Harry Forsdick
>> Lexington Photo Scanning
>> Town Meeting Member Precinct 7
>> harry at forsdick.com
>> www.forsdick.com
>>
>>
>>
>> 46 Burlington St.
>> Lexington, MA 02420
>> (781) 799-6002 (mobile)
>> meet.jit.si/HarryForsdick (video)
>> Click to see my other websites
>>
>>
>>
>>
>>
>>
>>
>> On Fri, Jul 2, 2021 at 9:26 AM john rudy <jjrudy1 at comcast.net> wrote:
>>
>> At 9am on July 14th we will discuss the return to the Lexington
>> Community Center.  You can view it as storming the Bastille.
>>
>> The Community Center is reopening on July 5th and we must decide whether
>> to return, remain on Zoom, or do something in the middle.  And of course
>> what we decide to do for July might be different than what we choose to do
>> in September or January
>>
>>
>>
>> Everyone is invited and we will use or normal Zoom entry.  Steve will
>> merely open it up an hour early.  So far I have heard from Charlie Holbrow,
>> Harry Forsdick, Peter Albin, George Burnell, Bob Primak but would expect
>> others.
>>
>>
>>
>> It will be useful to know what other organizations are doing.
>>
>>
>>
>> If we decide to have a mixed environment we have to think about how we
>> would zoom from the Community Center.  Would we need additional equipment?
>>
>>
>>
>> I would appreciate knowing if others plan to participate.
>>
>>
>>
>> John
>>
>>
>>
>> John Rudy
>>
>> 781-861-0402
>>
>> 781-718-8334 (cell)
>>
>> John.rudy at alum.mit.edu
>>
>>
>>
>> 13 Hawthorne Lane
>>
>> Bedford, MA  01730-1047
>>
>>
>>
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>
> ===============================================
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